Bloomberg

Bloomberg is a global leader in business and financial information, news and insight, and we use innovative technology to deliver trusted data and bring transparency to the financial markets. Our customers around the globe rely on us for the information and tools they need to make critical investment decisions and remain connected across all sides of the financial community. And, to ensure the best experience for our 20,000+ employees across 176 offices globally, we provide the spaces and systems that allow our teams to work together with agility, productivity and collaboration, no matter where they are.

We are looking for a dynamic and enthusiastic Executive Administrative Assistant to join our Tokyo office. If you thrive in a fast-paced and challenging environment, are highly proactive and organized, adept at multi-tasking and juggling shifting priorities, we would love to speak to you!

As the Executive Administrative Assistant, you will develop strong working relationships with both internal and external stakeholders, exercise good judgement in a variety of situations and have strong written and verbal communication skills.

- Primarily support the Country Head of Japan (also leads Enterprise Sales Japan) and the Japan Head of External Relations and Government Affairs

- Manage all administrative tasks ranging from travel itineraries and managing contact information, to coordinating the sales floor logistics and maintaining selected sales databases

- Be forward thinking, anticipating the Heads’ needs and proactively completing tasks by understanding the big picture

- Make recommendations for improving efficiency and implementing those proactively

- Interface with all levels of employees, clients and external guests

- Practice discretion and respect confidentiality when faced with such situations

- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures

- Minimum 6 years of Executive Assistant experience

- Excellent written and oral communication skills in both Japanese and English

- Strong problem-solving, strategic and creative thinking

- Demonstrable attention to detail and organizational skills

- Familiarity with an "open door" office setting

- Prior Sales administration experience
- Prior financial services experience

Apply if you think we're a good match. We'll get in touch to let you know what the next steps are, but in the meantime feel free to have a look at this: https://www.bloomberg.com/professional

We’re individuals with diverse backgrounds, talents, and experiences who take on big challenges and create even bigger impact through our work. We’re interested in what makes you you, and how we can create opportunities for you to channel your unique, personal energy and grow to your fullest potential.

Tokyo | www.bloomberg.com/tokyo