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Executive Assistant - Senior News Management (12-Month Contract)
Location
Singapore
Business Area
News and Media
Ref #
10051559

Description & Requirements

Bloomberg News is one of the biggest financial and business news organizations in the world. We lead the way in breaking news and providing analysis on financial markets, from daily coverage through to in-depth features. We are known for our quality, accuracy and ability to deliver news investors can use. It’s what keeps us inventing and re-inventing, all the time.

We’re looking for an Executive Assistant to provide high-level administrative and operational support to Senior News Management, ensuring leaders can focus on editorial and business priorities. The Executive Assistant will manage complex calendars, coordinate regional and international travel, support visiting leaders, and deliver accurate, timely administrative services with discretion and strong stakeholder management. Working hours for this role are 8:00am to 6:00pm SGT.

We’ll trust you to:
  • Manage complex and competing calendars for multiple senior leaders, including high-volume and last-minute meeting requests, while coordinating priorities across internal and external stakeholders.
  • Ensure meeting agendas, dial-in details and logistics are accurate, complete and kept up to date.
  • Coordinate regional and international travel end to end, including flights, accommodation, ground transport and detailed itineraries.
  • Manage visa applications and travel documentation, including forms, arrival cards, invitation letters and supporting documents, ensuring submission timelines and country-specific requirements are met.
  • Support visiting global leaders by coordinating schedules, meeting rooms and on-the-ground logistics to ensure a smooth experience across time zones.
  • Oversee timely and accurate Travel & Expense (T&E) submissions for senior management, including receipt tracking, approvals, issue resolution and compliance with internal policies.
  • Prepare and format presentations and documents, and manage OneDrive and SharePoint file organization and access.
  • Support ad-hoc projects, events and broader team needs as required.
  • Handle global administrative requests submitted through the internal ticketing system, providing responsive updates, clear documentation and consistent service quality.
  • Work closely with other administrative team members to coordinate coverage, share updates and ensure seamless day-to-day support across senior leaders.
You’ll need to have:
  • A minimum of 5 years experience as an Executive Assistant or equivalent, supporting senior leaders in a fast-paced environment
  • Strong judgement, discretion and professionalism when supporting senior leaders and handling sensitive matters
  • Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities, deadlines and last-minute changes calmly and effectively
  • Advanced proficiency in Microsoft 365, including Teams, Word, PowerPoint and Excel, as well as OneDrive and SharePoint
  • Experience navigating visa requirements for journalists across multiple jurisdictions and supporting end-to-end visa application processes
  • Comfort using AI-enabled productivity tools, such as Microsoft Copilot, to draft and refine communications, summarize documents or meetings and streamline recurring workflows, with appropriate judgement and confidentiality
  • Exceptional written and verbal communication skills in English, with a strong customer service mentality and confidence working across regions, cultures and time zones.
  • A collaborative, team-oriented approach, with the ability to build strong working relationships across functions and seniority levels
We’d love to see:
  • Fluency in an additional language alongside English
If this sounds like you:
Apply if you think we're a good match. We'll get in touch to let you know what the next steps are.

Contract will be administered by third-party vendor as a dispatched worker arrangement with Bloomberg.  
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